Are you looking for an opportunity to be an integral part of an innovative and collaborative team in a fast-paced environment? Our client, a reputable AMLAW 200 firm, is looking for a dynamic administrative assistant to join their growing DC office. This is a role that involves supporting the dynamic operations of our Firm and building strong relationships across teams to drive success.
Why You Should Apply: As an Administrative Assistant, you'll play a pivotal role in ensuring the Firm runs smoothly by contributing to essential projects and daily operations, including but not limited to:
- Acting as a liaison by managing communication between colleagues, vendors, and clients.
- Handling and directing incoming calls with professionalism and care.
- Owning scheduling responsibilities to ensure seamless appointment coordination.
- Preparing polished documents and maintaining organized, up-to-date spreadsheets.
- Managing financial processes, including preparing invoices, reconciling backup, and submitting expense reports.
- Supporting attorneys by assisting with timekeeping entries and administrative needs.
- Coordinating meetings and events, from IT support to culinary details like food orders.
- Spearheading event planning and organizing small, memorable group dinner experiences.
What We're Looking For: We’re seeking a detail-oriented professional eager to thrive in a collaborative environment. The ideal candidate will have exceptional organizational skills, a polished demeanor, and a proactive approach to tackling challenges.
Core Qualifications:
- 4+ years of prior administrative experience in a law firm setting
- A natural relationship builder who can establish trust with colleagues, clients, and partners.
- A self-starter with excellent teamwork and communication skills.
- Strong administrative abilities and remarkable attention to detail.
- Adaptability to manage multiple tasks in a rapidly changing workplace.
- Proficient in standard computer programs (Outlook, Word, Excel, PowerPoint) with the ability to quickly learn new software systems.
- A consistent level of professionalism and discretion, even under pressure.
- Flexibility to adjust to changing business demands and schedules.
Preferred, But Not Required:
- Bachelor's Degree in a related field is strongly preferred
- Experience working within billing systems is a bonus, paving the way for even greater impact!
Why You'll Love It: This role offers the balance of hybrid work flexibility, with a minimum of three days in-office per week and additional days as business needs evolve.
All interested and qualified candidates please apply directly!
