Are you a legal secretary looking for your next home? Would you like to work with one of the top law firms in the US? If so, R & W Group has a fantastic new opportunity! One of our favorite law firm clients is looking for a Legal Secretary/EA in their DC office location. In this role you would provide high level administrative and legal support to attorneys, including the Managing Partner for the DC office location.
Responsibilities:
- Provide direct administrative and legal practice support to the D.C. Office Managing Partner and additional attorneys as assigned.
- Open new clients and matters and prepare conflict of interest forms.
- Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).
- Maintain and organize client and administrative filings for lawyers following established procedures.
- Prepare files using a document management system and maintain appropriate records for storage.
- Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.
- Maintain lawyers' contacts within our contact management system with accurate information and notes.
- Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.
- Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
- Draft routine correspondence and forms.
- Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers' biographies.
- Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.
- Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.
- Manage and coordinate lawyers' calendars, appointments, and meeting schedules.
- Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.
- Interface and establish ongoing positive business relationships with clients.
- Maintain confidentiality of lawyer-client relationship.
- Perform other related duties as required and assigned.
Qualifications:
- Bachelor's degree is preferred.
- 5-10 years of experience as a Legal Secretary or Executive Assistant is preferred, with preference given to candidates exhibiting strong tenure.
- A minimum typing speed of 65 wpm is preferred.
- Strong organizational, administrative, and technical skills with an ability to manage competing priorities in a fast-paced setting, and impeccable attention to detail.
- Excellent judgment, discretion, and timely decision-making skills.
- Advanced proficiency in Microsoft Office; ability to format documents using Styles and proofread typed materials for grammatical, typographical, and spelling errors.
- Must be available to be in the office 4-5 days per week. (First 90 days is fully in-office.)
- Must be available to work overtime as requested.
- Must be able to lift 25 pounds
The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, and other job-related factors permitted by law. Solid benefits including group health insurance.
