Executive Assistant – Defense Programs Front Office
Salary range: $90,000 - $115,000 annually
Your Opportunity:
Techsource is looking for a full-time executive administrative professional to provide on-site support to the Department of Energy (DOE)/National Nuclear Security Administration (NNSA) Office of Defense Programs (NA-10). You will provide business management support to senior executive staff. You will manage daily operations in a dynamic and highly engaging team setting, provide administrative and logistical support, and participate in various weekly and biweekly meetings.
You will work onsite daily at the DOE Headquarters Forrestal Building, located in Washington, DC. After training, a hybrid schedule of up to 2 days telework per week may be allowed, dependent on workload and customer approval.
What You Will Do:
- Provide business management support to the Defense Programs Front Office.
- Manage classified conference room reservations for Defense Programs to include opening/securing rooms, deconflicting and prioritizing meetings, and ensuring rooms are clean and properly configured for participants.
- Attend, participate, and provide minutes for staff/leadership meetings as needed.
- Assist scheduling meetings, conferences, and setting up teleconferences, videoconferences, and seminars.
- Assist staff with corporate business systems, such as the Foreign Travel Management System, Concur travel, Learning Nucleus, eDocs, and SharePoint.
- Work in a team and network of professionals to ensure cohesion and alignment throughout the larger organization.
- Prepare new employee materials to include welcome packages and completion of required paperwork for incoming, outgoing, and transferring front office personnel.
- Coordinate logistical requests.
- Support proper electronic file organization and records retention, in alignment with the Defense Programs' Records Management Standard Operating Procedures.
- Manage visit access procedures and requirements, including greeting visitors.
- Communicate and interact with diverse teams of people across a large national security organization.
- Provide backup in managing executive schedules in a dynamic environment, including multiple sequential meetings in both classified and unclassified settings.
- Provide backup in managing logistics for executive travel to the White House, Pentagon, Congress, and other locations in the National Capital Region.
What You Will Need:
- Active DOE Q or DoD Top Secret security clearance.
- 5 or more years of professional experience in a similar role, demonstrated clearly on your resume.
- Discretion and professionalism in a highly visible and demanding environment.
- Proven record working in a team of administrative professionals and with personnel at various levels of seniority.
- Excellent interpersonal, verbal, and written communication skills.
- Keen organizational, detail-orientation, and administrative skills.
Equal Employment Opportunity:
At TechSource, we recognize that our differences drive innovation, growth, and better results for our customers. We value and respect individuals, ensuring all feel empowered and valued. All qualified applicants will receive consideration for employment without regard to legally protected status as required by law.
What We Offer:
We know employee benefits are important to you. Therefore, we offer full-time employees an attractive suite of benefits including medical, dental, and vision insurance, generous paid time off, and superior paid holidays. Full-time employees also are eligible to contribute to a health savings account and flexible spending accounts, and TechSource provides full-time employees with paid life insurance benefit of 2x salary up to a maximum of $250,000. Furthermore, all employees are eligible to participate in our 401k plan, which TechSource enhances with a generous matching contribution. Lastly, TechSource is now an employee-owned company! Each qualifying TechSource employee takes a direct stake in the company’s success and future growth through stock allocations. Stock allocations and vesting are determined by hours worked and tenure.
TechSource is a nationally recognized engineering consultancy specializing in the management and technical delivery of large-scale nuclear and high-technology projects. TechSource provides direct access to hundreds of experts and industry leaders in the nuclear sciences, non-proliferation technologies, accelerator physics, and systems engineering arenas. TechSource’s outstanding technical service has earned the company a client retention rate of over 95 percent. TechSource was awarded DOE Small Business of the Year in June of 2024.
