Executive Assistant & Office Manager

The Choice, Inc. • Full-time • Washington, DC, US • $85k - $100k / year • 1d ago

Type: Direct Hire, Full-time position

Job Title: Executive Assistant and Office Coordinator

Location: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)

Salary: 85,000-95,000

The Choice is seeking an experienced executive assistant for our client- a nonpartisan, policy nonprofit. This role will require executive support (will be directly supporting 4 VP-level leadership staff members with EA support) in addition to hands-on office coordination and general administrative responsibilities across the organization, ensuring smooth operations for their Washington, DC office.

Qualifications

10+ years of experience in administrative, executive support, or office management roles. Some previous Hill experience would be a very large plus.
Bachelor's degree required.
Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.
Exceptional organizational skills and attention to detail.
Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.
Demonstrated ability to maintain confidentiality and exercise discretion.
A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.

Key Responsibilities

Executive Support

Manage the EVP’s calendar and scheduling, including coordinating internal and external meetings.
Support EVP’s workflow by anticipating needs and preparing materials.
Draft or edit correspondence and assist with follow-up on key projects.
Assist other senior leaders as needed.

Office Coordination

Serve as the first point of contact for visitors and maintain a welcoming office environment.
Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.
Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.

Administrative Support

Coordinate internal scheduling for team meetings, interviews, and events.
Assist in preparing materials for board meetings and other high-level engagements.
Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.
Maintain shared drives, digital filing systems, and project tracking tools.