We’re proud to partner with one of the most respected Vault 100 law firms headquartered in New York City, currently seeking a sharp, reliable, and detail-oriented Administrative Assistant for their Washington, DC office.

This is a fantastic opportunity to support high-level legal professionals in a fast-paced, collaborative environment, with exposure to complex legal matters and firmwide operations.

About the Role:

Reporting to the Director of Executive and Administrative Assistants, this role will partner closely with team members across multiple offices, including New York. The ideal candidate is organized, responsive, and eager to contribute to a fast-paced, high-performing environment.

Key Responsibilities:

Manage correspondence between team members, vendors, and clients
Answer and direct incoming calls professionally
Schedule meetings and appointments
Prepare and format documents and reports
Maintain and update spreadsheets
Prepare invoices and verify supporting documentation
Submit expense reports and reconcile receipts
Support attorney timekeeping entries
Coordinate meetings, food orders, and tech support when needed
Assist with small event planning and team dinners

Qualifications:

Proven ability to build trust and strong working relationships across all levels
Strong administrative and organizational skills
Excellent written and verbal communication skills
Meticulous attention to detail
Self-starter who thrives in a collaborative team setting
Calm, professional demeanor and ability to maintain confidentiality
Flexibility to adapt to shifting priorities
Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
Tech-savvy and quick to learn new systems

Preferred (but not required):

Experience with billing systems

Schedule:

This is a hybrid role with an expectation of a minimum of 3 days in the office per week. Flexibility may be required based on business needs.

Whitman Transition Advisors Job Community jobs

Administrative Assistant - Law Firm $70k-$120k

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