Personal & Executive Assistant (Remote – Tampa Bay Area Required)

Location: Remote, but must be based in the Tampa Bay area

Our client, a busy executive at a law firm, is seeking a highly capable and proactive Personal & Executive Assistant to streamline and manage both professional and personal responsibilities. While this is a remote role, local candidates in the Tampa Bay area are required as there will be occasional in-person support needs, such as meetings or errands. The executive is based in the Tampa Bay area, and candidates must be willing and able to drive locally as needed.

This is a dynamic and high-trust position for someone who thrives in fast-paced environments, anticipates needs before they arise, and takes pride in creating order out of chaos. You’ll serve as a true right hand to the executive, helping keep her work and home life running smoothly.

Responsibilities

Manage and coordinate the executive’s professional and personal calendars
Anticipate scheduling conflicts and proactively resolve them
Sit in on meetings, take notes, and follow up on action items
Manage communication, email flow, and task tracking
Coordinate travel arrangements, appointments, and logistics
Assist with managing the executive’s child’s calendar and activities
Run errands or handle personal tasks (virtually or locally if needed)
Keep the executive five steps ahead by thinking proactively and acting with urgency

Qualifications

High emotional intelligence and strong interpersonal skills
Strong attention to detail and organizational abilities
Discreet, trustworthy, and professional
20% travel required
Comfortable with direct, fast-paced communication
Able to juggle multiple tasks and prioritize effectively
Tech-savvy and comfortable with modern tools
2+ years of experience in an administrative, personal assistant, or executive assistant role
Must be based in the Tampa Bay area and willing to provide occasional in-person support
Excellent written and verbal communication skills
Ability to work independently and exercise good judgment

$60,000–$80,000 per year, depending on experience and location

Our client is an equal opportunity employer and is committed to fostering an inclusive and respectful work environment. All qualified applicants will receive consideration without regard to race, religion, gender, gender identity, sexual orientation, national origin, disability, or age.

EQ Talent Advisors

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